General Information

The clubhouse offers personally arranged wedding events with cocktail and hors d’oeuvres receptions, sit down dinners and elegant buffets. Our banquet rooms can accommodate groups from a small board meeting to a group of 300+. We are the perfect site for wedding receptions and other memorable milestones. Our patios overlook the 18^th green and lake and offer a beautiful outdoor setting for wedding ceremonies.

Banquet Room Capacity

Canyon Oak Ballroom
Coastal Oak Room

400 guests 150 guests

Canyon Oak Room
Blue Oak Room
Stan Colburn Conference Room
110 guests 40 guests 20 guests

Food and Beverage Minimums:

Our food and beverage minimums are based on the time of day and the time of year.Please inquire with our catering department for off-season rates.

Hours:

Banquets during the day are booked in four-hour time blocks starting no later than 10 am. Evening banquets are booked in five-hour time blocks starting at 5 pm. Extended hours can be arranged, subject to room availability, at an additional charge of $300.00 per hour. Additional hour(s) must be arranged at least ten days prior to the event.

Deposit:

A deposit of $1000 is required to secure the facility for your event. Additionally, a signed contract agreeing to our terms and conditions is required at the time the deposit is made. This establishes an estimated guest count. We reserve the right to add a $500.00 janitorial deposit at our discretion to be refunded if the room is acceptable to our standards after completion of the event.

Wedding Ceremonies:

Facility fees are $500, up to 300 guests and $2.00 per additional person. This includes all chair set-up and cleanup. They are held on our Coastal Oak Patio. A garden arbor is available and may be decorated with real or silk flowers. Please note that normal golf course activity will be on going during daylight hours.

Corkage:

We allow you to bring in wine for a corkage fee of $12.00 per 750ml bottle. No other outside beverages are allowed. We ask that you bring the wine to LTGC no earlier than two days or later than one day prior to your event. If wine is to be placed on each table, we will open and place a red and a white on each just prior to the salad course, unless otherwise directed. Corkage is charged on all bottles opened.

Cake Cutting Fee:

Our cake-cutting fee is $1.50 per person.Cake Cutting Service is included in our wedding packages and in lieu of dessert selection on other banquet menus.

Room Decorations:

Access to the room for set-up is generally limited to two hours prior to the event. You may call our main number the morning of your event at 757-5200 and ask the manager on duty when they expect the room to be completed.

We have some restrictions on centerpieces especially where candles are concerned. Please discuss this with the Events Manager. We have easels for photograph displays and we gladly provide skirted tables for gifts, guest books, guest registration and displays of memorabilia. We do not permit items to be fastened to walls or windows and we do not permit confettior sparkles of any kind. PLEASE NOTE:If confetti or something similar is used, a clean-up fee of $250.00 will be charged.

Room Layout

We have round tables that are normally set with 8 chairs unless different arrangements are made. We provide a copy of the room layout in advance and changes should be requested promptly, as we cannot guarantee that changes requested the day of the event will be possible.

Menu Selections:

All menu selections must be finalized ten business days prior to the event. When more than one entrée is selected for your plated meal, the host of the event is required to provide coded place cards indicating to LTGC staff each guest’s menu selection. This is to ensure smooth, elegant and timely meal service.

Banquets with plated menus:

It is your responsibility to give us a final count of each menu choice no later than five business days prior to the event (e.g. 85 Vineyard Chicken, 65 Prime Rib, 5 Vegetarian). To ensure smooth service it is also advisable that you give us table-seating arrangements complete with menu choices for each table or at a minimum, provide each guest with a menu place card, delineating his/her entrée choice.

Children’s Menus:

Our Children’s menu is for those 10 years old and younger. We suggest Chicken Tenders, fries and a fruit cup, but can alter if needed. The cost would be $12.95 per person for evening events and $6.95 per person for day events.

Portable Bar:

We will provide a professional bartender with our portable bar with guaranteed bar sales of $500.00; alternately we will provide one for $75 an hour with a minimum of 2 hours regardless of bar sales.

Dance Floor Pricing:

We offer our 9 x 9 portable dance floor at no charge; however should you wish a larger dance floor and the room layout is not compromised; the following costs apply:

12 x 12 @ $100
15 x 15 @ $150
18 x 18 @ $200
21 x 21 @ $250

Audio Visual Needs:

LCD Projector $200.00
Outside PA System $ 100.00
Wireless Mic $25
Wireless Lapel Mic $ 50.00
Podium$ 25.00
TV includes DVD/CD Player $ 25.00
Mixer if using own equipment $ 50.00
Flip Charts – Post-A-Note Pad & Pens $ 25.00
Projector Screen 6 x 6 $ 25.00
Projector Screen 8 x 8 $ 50.00
Easels $5.00

Parking:

We do our best to keep 50-75 parking spots reserved for banquet events. Lone Tree is a busy golf course, especially during the summer months and especially on Saturdays, so it is possible that some roadside parking will be necessary; and, in that event, we provide shuttle service. While we do our utmost to avoid any inconvenience to any of our patrons, advance planning on your part in encouraging your guests to carpool, will go a long way toward minimizing potential inconvenience.

Rehearsals:

Rehearsal times are generally scheduled together with the Rehearsal Dinner. However, if your party will not be holding a rehearsal dinner at Lone Tree, rehearsals may be scheduled within two weeks prior to the day of the event, and Lone Tree will do its utmost to accommodate your date and time request. It is advisable that you provide more than one date and time option.

Other Vendors:

Please do not forget to include your vendors in your meal count.You may choose from our bar menu to lessen the cost. We will do our best to cooperate with your choice of disk jockey, florist, wedding cake provider and any other such outside vendor; but it is your responsibility to expect them to contact us with their needs. Here is some general information.

Live music is permitted, but they may be asked to lower their volume.If the band’s electrical needs exceed one 20 amp circuit, special arrangements will need to be made, and we will need to know this at least one week in advance of the event.
Disk jockeys need to adhere to our safety concerns as we do not permit wires and cables to be run across door thresholds, and we cannot permit a disk jockey to block any exit. Disk jockeys are normally provided with an “L” shape arrangement of two six-foot tables.